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i-Tavi Pay · Governance & Compliance

Payroll you can prove.

Payroll is where control quietly slips. i-Tavi Pay is built so a worker has to prove they were on site, no single person can push pay through alone, and every action leaves a record — audit-ready by design.

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The weak point usually isn’t sophisticated — it’s the process

Across Fiji, the Office of the Auditor-General has repeatedly flagged ghost workers, unauthorised salaries and weak supervisory checks in payroll, and corruption complaints to FICAC more than doubled in two years — from 318 in 2023 to 681 in 2024. The common thread is rarely clever fraud. It’s a paper timesheet, no proof anyone was actually there, and a single officer who can both record and approve the pay.

i-Tavi Pay was designed to remove those three gaps: prove presence, separate duties, and record everything.

Four controls, built in

Not bolt-on features — the way the system works.

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Proof of presence

Geofenced clock-in. Time only counts when a worker is physically inside the worksite boundary you set — verified on our server, so it can’t be faked from the phone. No paper timesheets, no buddy-punching.

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Segregation of duties

A line manager approves the attendance; HR approves the timesheet; only then can a pay run be generated. No single person can record and release pay on their own.

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Tamper-evident audit trail

Every clock-in, every edit, every approval is logged with who and when — a clean record for an auditor to follow, instead of an unverifiable spreadsheet.

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Compliance built in

The FRCS 2024 PAYE structure and FNPF are applied automatically, and returns are produced in the format FRCS expects — so what you pay and what you file line up.

Every handoff is a checkpoint

From the clock to the bank file, pay can’t move forward without the right person signing off.

1

Worker clocks in — GPS-verified

Accepted only inside the worksite boundary. Off-site or spoofed attempts are declined with the reason and logged.

2

Line manager approves the hours

Clean shifts pass automatically; the manager reviews and fixes only the exceptions, then approves.

3

HR approves the timesheet

A separate, second sign-off before anything reaches payroll.

4

Pay run — gated and locked

A pay run won’t generate until the timesheet is approved, and the period locks once it does.

The pre-flight compliance check

Before any pay run can be finalised, i-Tavi Pay sweeps every payslip against Fiji’s four statutory frameworks — FRCS (PAYE / Income Tax Act 2015), the Employment Relations Act 2007 and Wages Regulation Orders, the FNPF Act 2011, and the FNU training levy. Blocking issues stop the run. Nothing can be pushed past a finding without a written, authorised override — recorded permanently in the audit log with who, when and why.

🔒 Finalise pay run
×

4 issue(s) must be resolved or overridden before finalising:

⚠️ Minimum working age is 15 · ERP-002
1042 — Josefa Naiqama
Employee was about 14 at their employment start — below the minimum employment age of 15.
Employment Relations Act 2007 s.92–93
⚠️ Deductions breach the wage-protection cap · ERP-005
1057 — Mereoni Tuivuna
Total deductions on this payslip breach the ERP 2007 s.47 wage-protection cap — an employee must take home the protected share of their wages.
Employment Relations Act 2007 s.47
⚠ Resident FNPF member flagged exempt — review opt-in / employer endorsement · FNPF-004
1013 — Epeli Rokodi
Resident FNPF member MN00000123D marked exempt (age ~61) — review the basis: record a lawful s.4(1) category or a documented over-55 opt-in/endorsement, or reinstate contributions.
FNPF Act 2011 s.4(1), s.37(3)
⚠ Employee has no TIN recorded · TAX-003
1029 — Ana Vunisea
FRCS requires a TIN for every employee — record it before this employee appears in the EMS return.
FRCS · Income Tax Act 2015
Authorised override reason *
Explain why this pay run is being finalised despite the issues above. This is recorded in the audit log.
Cancel 🔒 Finalise with override

Screen shown with fictional demonstration data. Rule codes are the live rule set from the i-Tavi Pay compliance engine.

And after pay day, the calendar takes over

The same engine tracks your statutory lodgement deadlines so nothing is filed late:

  • PAYE EMS Return (TAX-008) — remit PAYE and lodge the IRS 421 summary by the last day of the following month — Income Tax Act 2015 s.117.
  • FNPF Schedule + Payment (FNPF-009) — lodge the contribution schedule by the 14th of the following month — FNPF Act 2011 s.37.
  • FNU Training Levy (FNU-004) — the half-year levy, computed from your actual payroll.
  • FNU G2 Grant Claim (FNU-005) — lodge G2 with attendance evidence to recover the training portion.

A foundation you can stand behind

The controls only matter if the platform underneath them is solid. i-Tavi Pay runs on:

See the controls on your own payroll

We’ll walk your team through clock-in, the two approval gates, and the audit trail — on a worksite of yours.

Get in touch

Figures are drawn from public reports of the Fiji Office of the Auditor-General and the Fiji Independent Commission Against Corruption (FICAC). i-Tavi Pay’s controls are designed to reduce the risk of payroll error and manipulation and to support good governance; no payroll system can guarantee against all misconduct.