HRM mints employee IDs. HRM owns the Employee Card. HRM runs every workflow that produces a legally significant document. Payroll subscribes — never the other way round.
Contracts, IDs, dependants, training, disciplinary, grievance, harassment, signed documents — all secured against the worker, with row-level access control and a full audit trail.
Name, contact, dependants, FNPF number, TIN, bank details, emergency contacts. FNPF/TIN validated on save.
Generate from templates. Send via DocuSign, Adobe Sign, M365 or Google Workspace. Returned signed PDF is filed automatically with audit certificate.
Annual, sick, bereavement, maternity, paternity, family care. Entitlements computed per the contract; usage filed back to the card.
Workflow-driven processes for disciplinary action, grievances and harassment. Every step e-signed, timestamped and filed.
Guided new-hire flow that mints the Employee ID, files the signed contract, and emits a contract.signed event for Payroll to subscribe to.
Every signed PDF, certificate, ID copy filed and indexed against the worker. Full version history. 6-year retention enforced by design.
Open any worker's card and every aspect of their employment is one tab away.
Personal details, compliance IDs (FRCA TIN, FNPF), employment status, bank, organisation, Wages Council and grade.
Every finalised payslip with full line-item breakdown — gross, allowances, statutory deductions, loans, net.
Annual, sick, bereavement, maternity, paternity. Balances, history, entitlements per contract.
Site, travel, meal, hardship — auto-pulled into every pay run, with effective dates and history.
Role, department, line manager, branch — past and current. Promotions, transfers, rate changes versioned.
Trade certs, licences, degrees — issuing body, expiry, scanned copy. Auto-flag expiring credentials.
Per-worker training history with certificates. Mandatory-training compliance tracked at the workforce level.
Performance reviews, KPIs, manager feedback, development plans, salary-review history.
Company-issued tools, vehicles, devices, uniforms. Allocated, returned, replacement records.
Verbal warnings, written warnings, suspensions, hearings. Process-driven workflow with e-signed letters.
Pre-employment medicals, fit-for-duty assessments, ongoing health surveillance — confidential, restricted access.
New-hire induction checklist, policy acknowledgements, site briefing sign-offs — all on Day 1.
Per-worker safety record — toolbox talks attended, incidents involved in, PPE issued, competent-person certifications.
Emergency contacts, dependants, beneficiaries — separately versioned and ready for any incident.
Direct-credit bank details with change-history audit. Sensitive updates require HR approval before payroll picks them up.
For employers with under-18 workers — track all required attestations, parental consents and age verification documents.
Seafarer-specific records, contracts and certifications kept against the Employee Card.
Track which employees have acknowledged which version of which policy — with timestamped e-signatures, ready for any audit.
